Marketing Co-Op Overview & Guidelines

Co-Op participation is open to all members, both providers and clients

Updated August 31, 2022:

TPAs Using Tourism Matching Funds

  • Tourism Matching Funds Co-Op ads appearing under an I LOVE NY branded banner:
    • should not include the I LOVE NY logo or legal language. Branding requirements will be addressed in NYSTIA's banner design.
  • Tourism Matching Funds Co-Op ads appearing freestanding:
    • must include the I LOVE NY logo and legal language as required by guidelines.
  • All Tourism Matching Funds Co-Op ads: whether under a banner or freestanding, must follow the following procedure:
    • Your I LOVE NY contacts need to know that matching funds are being used whether the ad contains ILNY branding or not. The TPA utilizing matching funds is required to submit their creative directly to their I LOVE NY contacts for approval, with a cc: to rachele@nystia.org.
    • Indicate with your submission the specific NYSTIA Co-Op (e.g. AARP October issue or ROVA August issue).
    • Forward approved creative to rachele@nystia.org prior to the deadline communicated.

Non-TPA Participants

  • Your Co-Op ads should not contain ILNY branding nor should they be sent to I LOVE NY contacts for approval.
  • If you ad appears on a page with an I LOVE NY branded banner, your ad must be sent to rachele@nystia.org prior to the deadline communicated. She will then forward the completed pages to I LOVE NY for final approval.


GENERAL Co-Op GUIDELINES

NYSTIA Co-Ops are developed to provide a member benefit that addresses the objectives of both the destination marketer and the Co-Op provider. (both must be members) It is essential in this process that the members articulate their goals/objectives/needs. It is also essential that the Co-Op provider clearly address how their product or service will successfully meet those needs and how that success will be documented (e.g. outcomes that are measurable, quantifiable, etc).

Here are basic NYSTIA Co-Op guidelines:

Co-Ops are developed to enable NYSTIA members to:

  • Enjoy a preferred relationship with the Co-Op partner superior to what they would enjoy outside of the NYSTIA partnership.
  • Take advantage of the collective voice and purchasing power of the NYSTIA partners by
    • Aggregating campaign voice,
    • Creating larger, unified messaging impact and/or
    • Enhancing the strategic value of a Co-Op program or resource through broader participation than would otherwise occur.
  • Co-Op relationships are typically (not always) managed by the NYSTIA staff:
    • Members contract for Co-Op participation through NYSTIA.
    • NYSTIA contracts with the Co-Op provider for fulfillment.
    • NYSTIA works with the Co-Op provider to coordinate NYSTIA deadlines and specs for each program.
    • NYSTIA provides creative support as appropriate, and in those cases will also manage ILNY brand guidelines/approval.
    • NYSTIA manages member invoicing and pays the Co-Op provider.
  • Co-Op pricing should meet the following criteria:
    • NYSTIA members should receive a preferred rate through the Co-Op that is superior to the rate they would receive individually. This criteria can also be met by providing a “value-add" component that increases the value to the NYSTIA member.
    • The preferred rate must include an allocation or similar revenue provision that enables NYSTIA to meet its administrative and direct costs associated with the program.
  • Co-Op programs can be dynamic over the course of the program year in order to offer NYSTIA members the best possible opportunities, programs and pricing.
    • New products and services may be added.
    • Existing programs can be adjusted or dropped, provided NYSTIA members already involved are not disadvantaged in the process.