Exhibitor Shipment & Setup

2018 "I Love New York" Empire State Tourism Conference


IMPORTANT: Rivers Casino and Resort does not have a shipping and receiving department, therefore, it is the responsibility of the client and/or vendor to contact their carrier for deliveries and pickup.If the client and/or vendor orders material handling (material handling is for all shipments to be taken to the Event Center and/or Hotel by a Rivers operations team member), they are responsible for the proper labeling of such items. Please have your labels with you, Rivers does not provide shipping labels.All vendors will be responsible for contacting their carrier for pick up and affixing the appropriate return labels.

Ship to:
Rivers Casino and Resort
1 Rush Street
Schenectady, NY 12305
Event Name:Empire State Tourism Conference, April 23-25, 2018
ATTN: Carney McGuire (Director of Sales)

If you are shipping items to be included in the conference registration bags, please mark your boxes "REGISTRATION BAG ITEMS" and ensure delivery by Friday April 20th or Saturday April 21st at the latest.

**Due to limited storage, Rivers Casino and Resort requests that items not be received sooner than three (3) days prior to the event.Please note no pallets or packages over the size of 7'x6'***


*Please note: Rivers Casino and Resort Events will not be responsible for product or literature that is not properly packed and labeled by Exhibitor Personnel.


Unloading Your Booth Materials:

Parking to unload in the valet drop-off area: You must pre-arrange your arrival time with the NYSTIA staff, so that you are on the list with the valet staff to park your car to unload just outside the conference area. Otherwise, you will need to park on one of the upper garage levels and use the elevator to the ground floor to bring your materials into the facility.

The exhibitor area is an short walk from the garage, through two sets of doors. Arrive in the garage and park (as per instructions) in Valet area with lights flashing. We have hotel carts. With adequate advance notification, staff can be scheduled to assist. Please notify Suzanne Bixby at NYSTIA, suzanne@nystia.org, or 315-771-7778 if you know your arrival time and need assistance.

You can begin setup on Sunday, April 22, 2018, no earlier than 2pm and no later than 4pm.
Setup on Monday, April 23rd, Is open from 9am-1:30pm. First session begins at 1:30. First networking break begins at 2:30pm.

Exhibitor area includes a 6' skirted table, two chairs, waste basket, access to electric and wireless internet. Spaces are NOT defined by pipe and drape, so please consider bringing a minimal amount of display items.

No glitter or confetti allowed. No taping or tacking materials to facility walls.